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Frequently Asked Questions about the Resource Area |
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Q: We are planning to send a tabletop or floor display. Do I need to send a representative from my organization to set up and dismantle our display?
A: Yes. Each organization is responsible for setting up and dismantling its own display. All displays must be set up before registration begins on the first day of the conference. The hotel's Business Center can help you arrange for return shipment, at your expense, of your display at the end of the conference. |
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Q: We are only sending books and brochures to distribute. Do I still need to send a representative from my organization to set up and staff our table at the Resource Area?
A: No. The Resource Area will be staffed by NCCIC staff, who will be responsible for arranging resources on the tables. |
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Q: Do I ship my boxes to NCCIC?
A: No. Due to the volume of resources contributed, we prefer to have all materials shipped at your expense directly to the hotel. Shipping information is provided on the Resource Area Form. |
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Q: How many copies of my publications should I send/bring?
A: We estimate that 150 - 200 copies of each resource will be sufficient. You may wish to send
additional display-only copies, order forms, or business cards to be distributed in the event that all
copies of a document are taken. |
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Q: Can I send videos or posters to show conference attendees?
A: Yes. We can provide easels and access to a shared TV/VCR. If you need these items, please check the appropriate box(es) on the Resource Area Form. |
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Q: I forgot to send you my Resource Area Form by the deadline. Can I still send materials to the conference?
A: Yes. Returning your Resource Area Form by the deadline guarantees space for your materials and identification of your organization with a table sign. However, we will attempt to make space available for all materials on an unreserved "sharing" table. |
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Q: If any resources that I contribute are left at the end of the conference, will they automatically be returned to me?
A: No. Materials contributed to the Resource Area become the property of NCCIC. Items left after the conference will not be returned to contributors unless prior arrangements for payment of shipping charges have been made. |
If you have any additional questions about the Resource Area, please feel free to call Michelle Sanchez at NCCIC at 800-616-2242 or email her at msanchez@nccic.org.
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